Privacy Policy
The following policy is translated from the original German version. Only the German version is legally binding; this translation is provided for information purposes only.
Introduction and Overview
We have written this privacy policy (version 29.05.2026) to explain to you, in accordance with the requirements of the General Data Protection Regulation (EU) 2016/679 and applicable national laws, which personal data (data for short) we as data controllers – and the processors commissioned by us (e.g. providers) – process, will process in the future and what legal options you have. The terms used are to be understood as gender-neutral.
In short: We provide you with comprehensive information about the data we process about you.
Privacy policies usually sound very technical and use specialist legal terminology. This privacy policy, on the other hand, is intended to describe the most important things to you as simply and transparently as possible. To the extent that it promotes transparency, technical terms are explained in a reader-friendly manner, links to further information are provided and graphics are used. We thus inform in clear and simple language that we only process personal data within the scope of our business activities if there is a corresponding legal basis. This is certainly not possible if one gives explanations that are as brief, unclear and legally-technical as possible, as is often the standard on the Internet when it comes to data protection. I hope you find the following explanations interesting and informative, and perhaps there is some information you did not know yet.
If questions still remain, we would like to ask you to contact the responsible body named below or in the imprint, follow the existing links and look at further information on third-party sites. Our contact details can of course also be found in the legal notice.
Scope of Application
This privacy policy applies to all personal data processed by us in the company and to all personal data processed by companies commissioned by us (processors). By personal data, we mean information within the meaning of Art. 4 No. 1 GDPR, such as a person's name, email address and postal address. The processing of personal data ensures that we can offer and bill our services and products, whether online or offline. The scope of this privacy policy includes:
all online appearances (websites, online shops) that we operate
social media appearances and email communication
mobile apps for smartphones and other devices
In short: The privacy policy applies to all areas in which personal data are processed in a structured manner within the company via the channels mentioned. Should we enter into legal relationships with you outside of these channels, we will inform you separately if necessary.
Legal Bases
In the following privacy policy, we provide you with transparent information on the legal principles and regulations, i.e. the legal bases of the General Data Protection Regulation, which enable us to process personal data. As far as EU law is concerned, we refer to REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016. You can of course read this EU General Data Protection Regulation online on EUR-Lex, the access to EU law, at https://eur-lex.europa.eu/legal-content/DE/TXT/?uri=celex%3A32016R0679.
We only process your data if at least one of the following conditions applies:
Consent (Article 6 paragraph 1 lit. a GDPR): You have given us your consent to process data for a specific purpose. An example would be the storage of your entered data from a contact form. Contract (Article 6 paragraph 1 lit. b GDPR): To fulfill a contract or pre-contractual obligations with you, we process your data. For example, if we conclude a purchase contract with you, we require personal information in advance. Legal obligation (Article 6 paragraph 1 lit. c GDPR): If we are subject to a legal obligation, we process your data. For example, we are legally obliged to keep invoices for accounting. These usually contain personal data. Legitimate interests (Article 6 paragraph 1 lit. f GDPR): In the event of legitimate interests that do not restrict your fundamental rights, we reserve the right to process personal data. For example, we must process certain data in order to operate our website securely and economically. This processing is therefore a legitimate interest. Other conditions such as carrying out tasks in the public interest and exercising official authority, as well as protecting vital interests, do not usually occur with us. Should such a legal basis nevertheless be relevant, it will be indicated at the appropriate place.
In addition to the EU Regulation, national laws also apply:
In Austria, this is the Federal Act on the Protection of Natural Persons with regard to the Processing of Personal Data (Data Protection Act), short DSG. In Germany, the Federal Data Protection Act applies, short BDSG. If other regional or national laws apply, we will inform you about them in the following sections.
Contact Details of the Controller
If you have any questions about data protection, you will find the contact details of the responsible person or office below: Ahoi Kapptn FlexCo Industriezeile 35, 4020 Linz Authorized representatives: Philipp Baldauf, Gregor Pichler, Simon Kapl, Philipp Jahoda Email: ahoi@ahoikapptn.com Phone: +43 677 612 791 77 Imprint: https://ahoikapptn.com/impressum
Retention Period
That we only store personal data for as long as is absolutely necessary for the provision of our services and products is a general criterion for us. This means that we delete personal data as soon as the reason for processing the data no longer exists. In some cases, we are legally obliged to store certain data even after the original purpose has ceased to apply, for example for bookkeeping purposes.
Should you wish to have your data deleted or revoke consent to data processing, the data will be deleted as quickly as possible and in so far as there is no obligation to store it.
We will inform you further below about the concrete duration of the respective data processing if we have further information about it.
Rights under the General Data Protection Regulation
According to Article 13 GDPR, you have the following rights so that fair and transparent processing of data takes place:
According to Article 15 GDPR, you have a right of access to whether we process your data. If this is the case, you have the right to receive a copy of the data and to obtain the following information: the purpose for which we carry out the processing; the categories, i.e. the types of data that are processed; who receives this data and, if data is transferred to third countries, how security can be guaranteed; how long the data is stored; the existence of the right to rectification, erasure or restriction of processing and the right to object to processing; that you can complain to a supervisory authority (links to these authorities can be found below); the origin of the data if we have not collected it from you; whether profiling is carried out, i.e. whether data is automatically evaluated in order to obtain a personal profile of you. According to Article 16 GDPR, you have a right to rectification of the data, which means that we must correct data if you find errors. According to Article 17 GDPR, you have the right to erasure ("right to be forgotten"), which specifically means that you may request the deletion of your data. According to Article 18 GDPR, you have the right to restriction of processing, which means that we may only store the data but no longer use it. According to Article 19 GDPR, you have the right to data portability, which means that we will provide you with your data in a common format upon request. According to Article 21 GDPR, you have a right to object, which carries with it a change in processing after enforcement. If the processing of your data is based on Article 6 para. 1 lit. e (public interest, exercise of official authority) or Article 6 para. 1 lit. f (legitimate interest), you can object to the processing. We will then check as quickly as possible whether we can legally comply with this objection. If data is used for direct marketing, you can object to this type of data processing at any time. We may then no longer use your data for direct marketing. If data is used for profiling, you can object to this type of data processing at any time. We may then no longer use your data for profiling. According to Article 22 GDPR, you may have the right not to be subject to a decision based solely on automated processing (for example profiling). If you believe that the processing of your data violates data protection law or your data protection claims have been violated in any other way, you can complain to the supervisory authority. For Austria, this is the Data Protection Authority, whose website can be found at https://www.dsb.gv.at/, and for Germany, you can contact the Federal Commissioner for Data Protection and Freedom of Information (BfDI).
In short: You have rights – do not hesitate to contact the responsible office listed above!
Data Transfer to Third Countries
We transfer or process data in countries outside the EU (third countries) only if you consent to this processing, if this is required by law or contractually necessary and in any case only to the extent that this is generally permitted. Your consent is in most cases the most important reason that we have data processed in third countries. The processing of personal data in third countries such as the USA, where many software manufacturers offer services and have their server locations, can mean that personal data is processed and stored in unexpected ways.
We point out expressly that according to the opinion of the European Court of Justice, there is currently no adequate level of protection for the data transfer to the USA. Data processing by US services (such as Google Analytics) can lead to data possibly not being processed and stored anonymously. Furthermore, US state authorities may access individual data under certain circumstances. Moreover, it can happen that collected data is linked to data from other services of the same provider, provided you have a corresponding user account. Wherever possible, we try to use server locations within the EU, if this is offered.
We will inform you more precisely about data transfers to third countries at appropriate places in this privacy policy, if applicable.
Communication
Communication Summary
👥 Data subjects: Everyone who communicates with us by phone, email or online form 📓 Processed data: e.g. phone number, name, email address, entered form data. More details on this can be found under the respective contact method used 🤝 Purpose: Handling communication with customers, business partners, etc. 📅 Retention period: Duration of the business case and statutory provisions ⚖️ Legal bases: Art. 6 para. 1 lit. a GDPR (Consent), Art. 6 para. 1 lit. b GDPR (Contract), Art. 6 para. 1 lit. f GDPR (Legitimate interests) When you contact us and communicate by phone, email or online form, personal data may be processed.
The data is processed for handling and processing your inquiry and the related business transaction. The data is stored for just as long or as long as the law requires.
Affected Persons
All those who seek contact with us via the communication channels provided by us are affected by the aforementioned processes.
Telephone
When you call us, the call data is stored pseudonymously on the respective end device and with the telecommunications provider used. In addition, data such as name and telephone number can subsequently be sent by email and stored to answer inquiries. The data is deleted as soon as the business case has been completed and legal requirements allow.
When you communicate with us by email, data may be stored on the respective end device (computer, laptop, smartphone, etc.) and data is stored on the email server. The data is deleted as soon as the business case has been completed and legal requirements allow.
Newsletter
For the dispatch of our newsletter, we use the service MailerLite, operated by MailerLite Limited, 88 Harcourt Street, Dublin 2, D02 DK18, Ireland. If you subscribe to our newsletter, the data provided by you (e.g. email address, name) will be transferred to MailerLite and processed there. MailerLite allows us to organize the newsletter distribution and to analyze it statistically, e.g. by tracking open and click rates. Further information on data protection at MailerLite can be found on their website. You can unsubscribe from our newsletter at any time by using the unsubscribe link in each newsletter email or by contacting us directly.
Online Forms
When you communicate with us using an online form, data is stored on our web server and, if applicable, forwarded to an email address of ours. The data is deleted as soon as the business case has been completed and legal requirements allow.
Legal Bases
The processing of the data is based on the following legal bases:
Art. 6 para. 1 lit. a GDPR (Consent): You give us consent to store your data and to use it further for purposes relating to the business case; Art. 6 para. 1 lit. b GDPR (Contract): There is a necessity for the fulfillment of a contract with you or a processor such as the telephone provider, or we must process the data for pre-contractual activities, such as preparing an offer; Art. 6 para. 1 lit. f GDPR (Legitimate interests): We want to conduct customer inquiries and business communication in a professional manner. For this purpose, certain technical facilities such as email programs, Exchange servers and mobile operators are necessary in order to be able to run the communication efficiently.
Web Hosting
Web Hosting Summary
👥 Data subjects: Website visitors 🤝 Purpose: professional website hosting and securing system operations 📓 Processed data: IP address, time of website visit, browser used and other data. More details on this can be found below or with the respective web hosting provider used. 📅 Retention period: dependent on the respective provider, but usually 2 weeks ⚖️ Legal bases: Art. 6 para. 1 lit. f GDPR (Legitimate interests)
What is web hosting?
When you visit websites nowadays, certain information – including personal data – is automatically created and stored, also on this website. This data should be processed as sparingly as possible and only with justification. By website, we mean the entirety of all web pages on a domain, i.e. everything from the start page (homepage) to the very last subpage (like this one). By domain, we mean for example example.de or sampleexample.com.
If you want to view a website on a screen, you use a program for this called a web browser. You probably know some web browsers by name: Google Chrome, Microsoft Edge, Mozilla Firefox and Apple Safari.
This web browser must connect to another computer where the website's code is stored: the web server. Running a web server is a complicated and time-consuming task, which is why this is usually handled by professional providers. These offer web hosting and thus ensure reliable and error-free storage of website data.
When the browser on your computer connects (desktop, laptop, smartphone) and during the transfer of data to and from the web server, personal data may be processed. On the one hand, your computer stores data, on the other hand, the web server must also store data for a while in order to ensure proper operation.
Why do we process personal data?
The purposes of data processing are:
Professional hosting of the website and securing system operations to maintain operational and IT security Anonymous analysis of access behavior to improve our offer and, if necessary, for prosecuting offenses or pursuing claims Which data is processed?
Even while you are visiting our website right now, our web server, which is the computer on which this website is stored, usually automatically stores data such as
the complete internet address (URL) of the accessed web page (e.g. https://www.examplewebsite.com/examplesubpage.html?tid=111766562) browser and browser version (e.g. Chrome 87) the operating system used (e.g. Windows 10) the address (URL) of the previously visited page (referrer URL) (e.g. https://www.examplesource.com/whereicamefrom.html/) the host name and IP address of the device from which access is initiated (e.g. COMPUTERNAME and 194.23.43.121) date and time in files, the so-called web server log files How long is data stored?
Usually, the above-mentioned data is stored for two weeks and then automatically deleted. We do not pass this data on, but we cannot rule out that this data may be inspected by authorities in the event of illegal conduct.
In short: Your visit is logged by our provider (the company that runs our website on special computers (servers)), but we do not pass your data on without consent!
Legal Basis
The lawfulness of processing personal data within the scope of web hosting results from Art. 6 para. 1 lit. f GDPR (protection of legitimate interests), because using professional hosting with a provider is necessary to present the company online securely and in a user-friendly manner and, if necessary, to be able to pursue attacks and claims arising therefrom.
Events
When you take part in events organized by Ahoi Kapptn!, you agree to the processing of your registration data. This includes name, email, company and other event-specific details. During the event, photos and videos will be taken, which may be used for marketing purposes by Ahoi Kapptn!. By participating in the event, you agree to the publication of such recordings. If you do not wish to be photographed or filmed, please inform our team on site.
SalesViewer®
Use of SalesViewer® technology:
On this website, data for marketing, market research and optimization purposes is collected and stored using the SalesViewer® technology of SalesViewer® GmbH on the basis of legitimate interests of the website operator (Art. 6 para. 1 lit. f GDPR).
For this purpose, a javascript-based code is used, which serves to collect company-related data and the corresponding use. The data collected using this technology is encrypted via a non-reversible one-way function (so-called hashing). The data is immediately pseudonymized and is not used to personally identify the visitor of this website.
The data stored within the scope of Salesviewer is deleted as soon as it is no longer required for its intended purpose and there are no statutory retention obligations to prevent deletion.
The collection and storage of data can be objected to at any time with effect for the future by clicking on this link https://www.salesviewer.com/opt-out to prevent recording by SalesViewer® within this website in the future. An opt-out cookie for this website will be placed on your device. If you delete your cookies in this browser, you must click on this link again.
Data Protection Information for Applicants
As part of our recruiting process, we process your personal data (e.g. name, contact details, CV, references) to check suitability for the respective position.
Tools & Processors: We use Linear (Linear Orbit, Inc.) and Notion (Notion Labs, Inc.) for efficient organization. We have concluded data processing agreements with both providers in accordance with Art. 28 GDPR. Since these providers are based in the USA, data transfers are based on the EU-U.S. Data Privacy Framework or by using EU standard contractual clauses.
Coding Challenge: We invite selected candidates to a Coding Challenge on our self-developed platform codingchallenge.at (hosted on DigitalOcean, EU region Frankfurt). An AI agent within Linear (Claude from Anthropic via the Anthropic API) supports us in the pre-evaluation of the challenge. The contracting partner for Ahoi Kapptn FlexCo is Anthropic Ireland Limited (Dublin 4, Ireland); an intra-group data transfer to Anthropic PBC (San Francisco, USA) is possible and is secured by EU standard contractual clauses (SCCs). No usage of this data for training purposes. The agent gives an assessment; the final decision is always made by a human from our team.
Retention Period: To defend against potential claims under the Austrian Equal Treatment Act (GlBG), we store applications for a maximum of 7 months from the conclusion of the application process; the data is then deleted from all systems. If a Coding Challenge was conducted: reviews are automatically deleted after 30 days, server logs after max. 60 days. Keeping on file: longer storage only takes place with your explicit confirmation (e.g. via email).
Legal Basis: Art. 6 para. 1 lit. b GDPR (pre-contractual measures) for application processing; Art. 6 para. 1 lit. f GDPR (legitimate interest) for the 7-month storage to defend against potential claims from the GlBG.
Application via career platforms: If the application is made via an external platform (e.g. karriere.at, devjobs.at, LinkedIn Jobs), this platform has transmitted your data as a separate controller; its privacy policy also applies. Incoming email correspondence is processed via Google Workspace (Google Ireland Ltd.).
Rights: You have the rights of access, rectification, erasure and objection. Inquiries at any time to jobs@ahoikapptn.com.
Cookies
Cookies Summary
👥 Data subjects: Website visitors 🤝 Purpose: dependent on the respective cookie. More details on this can be found below or with the manufacturer of the software that sets the cookie. 📓 Processed data: Dependent on the respective cookie used. More details on this can be found below or with the manufacturer of the software that sets the cookie. 📅 Retention period: dependent on the respective cookie, can vary from hours to years ⚖️ Legal bases: Art. 6 para. 1 lit. a GDPR (Consent), Art. 6 para. 1 lit. f GDPR (Legitimate interests)
What are cookies?
Our website uses HTTP cookies to store user-specific data. In the following, we explain what cookies are and why they are used so that you can better understand the following privacy policy.
Whenever you surf the internet, you use a browser. Well-known browsers are, for example, Chrome, Safari, Firefox, Internet Explorer and Microsoft Edge. Most websites store small text files in your browser. These files are called cookies.
One thing cannot be denied: cookies are really useful helpers. Almost all websites use cookies. More precisely, they are HTTP cookies, as there are also other cookies for other applications. HTTP cookies are small files stored on your computer by our website. These cookie files are automatically placed in the cookie folder, practically the "brain" of your browser. A cookie consists of a name and a value. When defining a cookie, one or more attributes must also be specified.
Cookies store certain user data of yours, such as language or personal page settings. When you call our page again, your browser transmits the "user-related" information back to our page. Thanks to cookies, our website knows who you are and offers you the settings you are used to. In some browsers, each cookie has its own file, in others, such as Firefox, all cookies are stored in a single file.
There are both first-party cookies and third-party cookies. First-party cookies are created directly by our site, third-party cookies are created by partner websites (e.g. Google Analytics). Each cookie is to be checked individually, as each cookie stores different data. The expiry time of a cookie also varies from a few minutes to a few years. Cookies are not software programs and do not contain viruses, Trojans or other "malware". Cookies also cannot access information on your PC.
This is what cookie data can look like, for example:
Name: _ga Value: GA1.2.1326744211.152111766562-9 Purpose of use: Differentiation of website visitors Expiry date: after 2 years
A browser should be able to support these minimum sizes:
At least 4096 bytes per cookie At least 50 cookies per domain At least 3000 cookies in total What types of cookies are there?
The question of which cookies we use in particular depends on the services used and is clarified in the following sections of the privacy policy. At this point, we would like to briefly touch upon the different types of HTTP cookies.
One can distinguish 4 types of cookies:
Essential Cookies These cookies are necessary to ensure basic functions of the website. For example, these cookies are needed when a user puts a product in the shopping cart, then continues surfing on other pages and only goes to checkout later. These cookies ensure that the shopping cart is not deleted, even if the user closes their browser window.
Convenience Cookies These cookies collect information about user behavior and whether the user gets any error messages. In addition, these cookies are also used to measure loading times and website behavior in different browsers.
Target-oriented Cookies These cookies ensure better user-friendliness. For example, entered locations, font sizes or form data are stored.
Advertising Cookies These cookies are also called targeting cookies. They serve to deliver individually customized advertising to the user. This can be very practical, but also very annoying.
Usually, when visiting a website for the first time, you are asked which of these cookie types you want to allow. And of course, this decision is also stored in a cookie.
If you want to know more about cookies and are not afraid of technical documentation, we recommend https://tools.ietf.org/html/rfc6265, the Request for Comments of the Internet Engineering Task Force (IETF) called "HTTP State Management Mechanism".
Purpose of processing via cookies
The purpose ultimately depends on the respective cookie. More details on this can be found below or with the manufacturer of the software that sets the cookie.
Which data is processed?
Cookies are small helpers for many different tasks. Unfortunately, it is not possible to generalize what data is stored in cookies, but we will inform you about the processed or stored data within the scope of the following privacy policy.
Storage duration of cookies
The storage duration depends on the respective cookie and is specified further below. Some cookies are deleted after less than an hour, others can remain stored on a computer for several years.
You also have an influence on the storage duration. You can manually delete all cookies at any time via your browser (see also "Right to object" below). Furthermore, cookies based on consent will be deleted at the latest after revocation of your consent, whereby the lawfulness of storage until then remains unaffected.
Right to object – how can I delete cookies?
How and whether you want to use cookies is up to you. Regardless of which service or website the cookies come from, you always have the option to delete, disable or only partially allow cookies. For example, you can block third-party cookies but allow all other cookies.
If you want to find out which cookies have been stored in your browser, if you want to change or delete cookie settings, you can find this in your browser settings:
Chrome: Delete, allow and manage cookies in Chrome
Safari: Manage cookies and website data with Safari
Firefox: Clear cookies and site data in Firefox
Internet Explorer: Delete and manage cookies
Microsoft Edge: Delete and manage cookies
If you generally do not want to have any cookies, you can set up your browser so that it always informs you when a cookie is to be set. This way, you can decide for each individual cookie whether you allow the cookie or not. The procedure varies depending on the browser. It is best to search for the instructions in Google with the search term "delete cookies Chrome" or "disable cookies Chrome" in the case of a Chrome browser.
Legal Basis
Since 2009, there have been the so-called "Cookie Directives". It states that the storage of cookies requires your consent (Article 6 para. 1 lit. a GDPR). Within the EU countries, however, there are still very different reactions to these directives. In Austria, however, this directive was implemented in § 96 para. 3 of the Telecommunications Act (TKG). In Germany, the cookie directives were not implemented as national law. Instead, the implementation of this directive largely took place in § 15 para. 3 of the Telemedia Act (TMG).
For absolutely necessary cookies, even if no consent is given, there are legitimate interests (Article 6 para. 1 lit. f GDPR), which in most cases are of an economic nature. We want to provide visitors to the website with an enjoyable user experience, and for this, certain cookies are often absolutely necessary.
Insofar as cookies that are not absolutely necessary are used, this occurs only in the event of your consent. The legal basis in this respect is Art. 6 para. 1 lit. a GDPR.
In the following sections, you will be informed in more detail about the use of cookies, provided that the software used employs cookies.
All texts are protected by copyright.
Source: Created with the Privacy Generator from AdSimple