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AI agency in Vienna for systems that hold up in everyday work
For companies, associations, media and public-sector organizations in Vienna. We bring AI into your processes, with clear accountability, traceable data flows and one team from planning to operations.
As an AI agency in Vienna, Ahoi Kapptn! combines local collaboration with 13+ years of experience taking responsibility for delivering digital products. AI pays off when it improves a specific process and you know who is responsible for the result.
Your AI agency in Vienna, working together with the team in Linz
Our Vienna office opened in 2026 and works together with the Linz team on digital products and AI systems. You'll find us at Diefenbachgasse 54A/16, 1150 Wien, in Rudolfsheim-Fünfhaus (15th district).
Your project can draw on the skills of the 20+ people on our team. Philipp Baldauf leads AI strategy. As CTO, Philipp Jahoda is responsible for the AI systems we put into production for clients. A dedicated, experienced project team supports you from the first sketch through to operations.
We assign a fixed contact person to your project, someone you can also meet in person in Vienna.
Learn more about our Vienna office and our AI development and applications.
Digital products for associations in Vienna
The ÖFB App: developed and operated together with the ÖFB (Austrian Football Association).
What our work for ÖFB and LAOLA1 shows
Our Vienna references demonstrate experience with association structures, media products and platforms that people use every day.
The ÖFB App brings together news, results, standings, videos and livestreams for fans, players and clubs. It reaches millions of views per month and is part of a long-term partnership. For ÖFB TV, we built the central streaming platform with a new UX/UI and a scalable stack. This included a smooth migration from the previous provider.
The LAOLA1 App combines personalized sports news, live tickers, videos and statistics. This experience matters if you want to integrate AI into existing offerings: content, user needs and technical dependencies have to be planned together. For mobile products, see app development in Vienna.
From an open question to a concrete AI project
You can start with a decision, a workshop or a clearly defined development project.
AI consulting in Vienna
Together we assess which use case is viable and what data is available for it. You get a basis for scope, timeline and budget, along with the decision between EU hosting and local operation.
AI workshop in Vienna
We come to your office for workshops. Management, the business unit and IT work on specific processes, prioritize use cases and clarify where people need to review and approve.
AI agents for existing processes
We develop agents that access knowledge and work with your systems. Roles, permissions, logging and human approvals are built into the implementation.
AI in production, not just as a demo
We have successfully brought AI into production for proposals, administration, support and phone inquiries, and we know the work that comes after the first demo.
Since 2025, an agent has been using MCP to create project specifications, compare previous proposals, estimate effort and generate a proposal PDF in the CRM in under 60 seconds. A person in sales reviews and approves it. Together with administrative workflows, this saves around 100 hours per month.
The phone assistant Toni answers calls, identifies the caller's request and then answers it, forwards it or logs it in the connected system. We built the prompts, routing, integrations and dashboard. For the Vienna-based ÖFB, ÖFB TV highlights are cut and subtitled minutes after the final whistle, without anyone sitting at an editing desk. For your association, media company or business, we look just as concretely: What task should get done, who checks the result, and what happens when something goes wrong?
Clarify GDPR, the EU AI Act and data flows before implementation
We take data protection and the EU AI Act into account during planning and make data flows, access rights and human accountability part of the project.
Especially with member data, internal documents or information from the public sector, your team needs clear answers: What data may the application use? Who is allowed to see the results? Which steps require approval? We clarify these questions with the people responsible for IT, data protection and the process in question.
Depending on your requirements, we plan EU hosting or an on-premise solution. With Local AI on your own hardware, the assistant runs entirely in your environment, with no cloud and no external API calls. It can search internal documents, cite sources for its answers and access existing systems via connectors. Local operation complements the work on permissions and controlled processes.
A reliable plan before development starts
You start with a free, no-obligation intro call and, after a compact discovery phase, receive a solid plan for scope, timeline and budget.
The discovery is fixed-price. We get to know your process, check the prerequisites and define the scope of the first implementation. This lets you assess the project internally before any code is written.
We bill development as a monthly team retainer. You know the month's costs in advance, while the scope stays flexible. Together we agree who operates the application, who grants approvals and who is available when questions come up.
AI for companies and associations in Vienna
From a knowledge assistant on your own network to an app with millions of views per month.
Frequently asked questions about AI projects in Vienna
Yes, we run AI workshops on-site at your office in Vienna. We work with your business unit and your IT on specific processes. We agree on content and participants with you in advance.
Costs depend on the use case, the available data and the integrations. The intro call is free and non-binding; the discovery that follows is fixed-price. For development, we agree on a monthly team retainer with monthly costs known in advance.
We set the timeline after the compact discovery. What matters is a clearly defined use case, the available data and the connection to your systems. Before development starts, you get a solid plan for scope, timeline and budget.
We take GDPR and the EU AI Act into account in project planning and clarify data flows and responsibilities with the relevant people on your side. Roles, permissions, audit logs and human approvals are part of the implementation. Depending on your requirements, EU hosting or fully local operation on your own hardware is possible.
We agree on responsibilities for operation and further development as part of the project. Our dedicated, experienced team supports projects from planning through to operations. With Local AI, the application runs on your hardware; access, maintenance and approvals still need clearly assigned owners there too.
In the free intro call, we discuss your processes and open questions. A workshop can help prioritize use cases with your business unit and IT. The discovery that follows produces the plan for a concrete implementation.
Our Vienna office, open since 2026, works together with the Linz team. You can combine on-site workshops in Vienna with ongoing remote coordination. How we work together depends on the tasks and the people involved in your project.